[stoovie]

This thread contains the information and instructions required to apply to host a Regional event in the 2014 Regional Season. Regional events are the first step on the Road to Worlds, and are held all across the world; events can be held by any play group, and can be held for First Edition, Second Edition, and Tribbles. However, this process (and thus a separate application) must be completed for each different Regional event you wish to host.

The applications are now open, and will remain open until 11:59PM (in your region) on FRIDAY the 21st of FEBRUARY 2014. Late applications may be considered at the discretion of the Department of Organized Play.

Before you begin the application process, you will need the following information for each Regional event for which you wish to apply:

Your contact information
As the event organizer, we need to be able to contact you in order to support your Regional events(s). We will need your full name, your trekcc.org forum name, your email address, your phone number, and your current mailing address.

Judge's information
If you are not judging this event, you need to provide the contact information for your event's judge. (If you are judging your own event, you don't need to submit your information again.) We will need his or her full name, trekcc.org forum name, email address and phone number.

Venue's information
We will need the information about the venue that will host your Regional event. Please provide the venue name and street address; if possible, please also provide the venue's phone number and email address.

Event type
You will need to select the edition and format of your Regional event; any sanctioned format listed in section 4 of the Organized Play Guide can be selected. Event formats can be Constructed, Draft, or Sealed. Card Pools can be Academy (2E), Block (1E), Complete, Limited, Traditional, or Virtual. First Edition Rules options are Official (OTF), Open, Revised, Warp Speed, or X-List. Second Edition Rules options are Slipstream or Standard. Tribbles have only one Rules option, Standard. If you are planning to run a Draft or Sealed event, you must provide details about product provided/used and anticipated cost for participants.

Event scheduling
In addition to your first choice date and time (between 22 March 2014 and 22 June 2014 inclusive), you must provide at least one alternate date and time. The earlier you apply, the better chance you will get your preferred date.

Once you've gathered the required information, you should complete the following steps in order to submit your application to host one or more Regional events:

1. Submit your application fee.
All Regional applications are subject to a one-time, fully refundable, $25 (US) application fee; these application fees can be submitted via The Promenade. Once application fee payment is completed, locate your requisition number (from "My Requisitions") and write it down - you will need to include it in your application.

While you are in the Promenade, make sure that your shipping address is current and correct.

2. Determine your contact.
Depending on where in the world you are located, you will need to submit your application to one of three (3) different people. Each Continental Coordinator will be processing applications for their own spheres of influence, as follows:

Australia: Steve Hartmann (chompers)
Europe: Thomas Schneider (thsch)
North America: Dave Kuck (ikeya)

All Other Countries/Regions should submit applications to the Director of Organized Play, Matthyas Kiraly (stoovie)

[NEW] The application process has completed as of the 21st of February 2014. Late applications will be accepted on a case-by-case basis. Please submit late applications to the Director of Organized Play, Matthyas Kiraly (stoovie).

3. Submit your application.
Once you have collected all the required information, submitted your application fee and obtained your requisition number, send your application via PM to the correct contact. You may copy the following text into your application:

2014 Regional Application

Application fee requisition #:

Organizer's Name:
Organizer's Trekcc.org Forum Name:
Organizer's Email Address:
Organizer's Phone:
Organizer's Mailing Address:

(Judge's information required only if different from organizer's above.)
Judge's Name:
Judge's Trekcc.org Forum Name:
Judge's Email Address:
Judge's Phone:

Venue's Name:
Venue's Street Address:
Venue's Phone:
Venue's Email Address:

Game:
Format:
Card Pool:
Rules:

First Choice Event Date/Time:
Alternate Event Date/Time:

What happens next?
Once your application has been submitted to the Department of Organized Play, you will receive a message confirming receipt of your application and application fee. At this point, you are done with the application process. (Don't forget to submit a separate application for each event you wish to host.)

Applicants will be notified of the status of their applications on or before 21 February 2014. If accepted, the applicants will be provided additional instructions including details on how to list their events in the tournament system and instructions for obtaining their regional kits. Regional kits are available for a small fee and can only be ordered after the applications are accepted. In the event that an application can not be accepted, the application fees will be fully refunded.

If you have any questions about this process or these instructions, please PM your Continental Coordinator. Good luck and have fun planning your events!

[Worf Son of Mogh]

Question?

In the past we have sent application for one of each 1e, 2e, tribble in as one message since 99% of the information overlaps Can we still do that or much EACH individual game be in a seperate application, FOR EG i plan to run all 3 OVER one weekend as a whole combo event as it has proven very popular in the past and sending them in as 3 seperate message seams odd in that case.

[stoovie]

The important thing is that all the required information is included in your application. This is why by default we ask for separate applications to save the back-and-forth is info is missed.

So if you want to submit it all as one application, that's fine. if there is overlap in the information required, simply note that in your application.

Just make sure you don't miss anything, or I'll fly over there and administer the new "standard punishment", and then ask you to resubmit the applications separately for my sadistic pleasure.


Sent from my iPhone using Tapatalk

[Worf Son of Mogh]

The important thing is that all the required information is included in your application. This is why by default we ask for separate applications to save the back-and-forth is info is missed.

So if you want to submit it all as one application, that's fine. if there is overlap in the information required, simply note that in your application.

Just make sure you don't miss anything, or I'll fly over there and administer the new "standard punishment", and then ask you to resubmit the applications separately for my sadistic pleasure.


Sent from my iPhone using Tapatalk

OH heck you mean if i pourposly miss information WE get Stoovie showing up in town and can plan a local Trek event for him to play in while here HUM i might have to do that then

[Worf Son of Mogh]

getting error messages trying to send the PM!

Parse error: syntax error, unexpected T_FUNCTION in /homepages/15/d236211158/htdocs/forum/mobiquo/mobiquo_common.php on line 498

Trying to resolve with message just know it's coming when I can send the pm.

[stoovie]

Thank you to all who have submitted applications so far.

The application process has completed as of the 21st of February 2014. Late applications will be accepted on a case-by-case basis. Please submit late applications to me.

If you have submitted an application and do not see your area listed in this article, please contact me asap.