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2018-19 Organizational Notes

by Maggie Geppert, Vice Chairman

1st January 2019

The Period of Review is coming up this January.  You may have already noticed that several threads have been posted to the Period of Review board to solicit questions for TrekCC volunteers.  Please post any questions you have there and try to refrain from debating answers within the threads (yeah, I know; barn doors and horses).  I want to keep them clean so that the Period of Review host can easily assemble questions for the four Hangouts.

Right now, I am planning to hold the Period of Review broadcasts in late January.  They will occur the weekends of January 19th and 20th and then the 26th and 27th.  Currently they are organized around First Edition, Second Edition, Organized Play and an Omnibus version (encompassing questions for the Chair, Vice Chair, CFO, Communications and Operations staff).  If we get a lot of questions for one of the areas in the omnibus review, scheduling may be rearranged within one of the other reviews to accommodate this.  Hosts, times and guests for each Period of Review broadcast will be announced in their individual forum threads when they are confirmed.

This is where I need assistance from one or more community members.  I need a host (or two) for the Period of Review broadcasts. A good host for the broadcast should:

If you meet these qualifications, I implore you to send a PM to me, jadziadax8, indicating your willingness to serve.

You’re probably all wondering if this whole Period of Review thing will go anywhere.  This year, and going forward, the Period of Review will be governed by the Bylaws of the Continuing Committee.  I would like to thank all of the people who have taken time to comment on Version 0.3 of the Bylaws, and I would like to present Version 1.0 for final public comment. Right now these Bylaws are at the nitpicking stage, so those of you with editorial or legal experience are especially asked to look for inconsistencies and/or legal problems.  The Board wishes to vote to approve these Bylaws at our next meeting, which is scheduled for January 20th at 9:00 pm EST (that’s -5:00 GMT right now for our international viewers). The agenda for the meeting will be made available to you beforehand and the Google Hangout will be broadcast publicly over the CC’s YouTube channel.

According to this version of the Bylaws, the general membership of the Continuing Committee will be able to vote on whether or not member of the Board of Directors will retain their seats.  These positions will be the Executive Officer (formerly the Vice Chairman), Chief Financial Officer, Director of First Edition, Director of Second Edition, Director of Organized Play, Director of Communications and Director of Operations (currently vacant). Members are defined as anyone with a Premium Membership.  If you volunteer for the Continuing Committee, you have already been granted a Premium Membership in thanks for your service.  If you do not currently volunteer, you will need to purchase one (minimum of a one-month membership for $5) and have it be active at the time of the vote.

We will be using an outside website (currently Survey Monkey, unless I find that they cannot do what I want them to do) to conduct the vote.  This will ensure both that each member gets only one vote and that those votes are confidential.  Due to this use of an outside site, any member wishing to vote will also need to make sure that their email address on file with the Continuing Committee is current.  Each email address will only get one vote, so if multiple members of a household are using the same email address, please change them so that they each have a unique one.  To check on your email address, in the forum please go to User Control Panel → Profile → Account Settings.

Voting will take place from February 1st at 12:00 am EST (i.e. server time) to February 8th at 11:59 pm EST.  This will ensure that members have time to view the Period of Review broadcasts before voting begins.


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