The 2021 Period of Review Has Begun

by Maggie Geppert, Executive Officer

5th January 2022

The Period of Review is now under way. You may have already noticed that several threads have been posted to the Period of Review board to solicit questions for TrekCC Board Members. General members of the Continuing Committee, defined as those who have an active Premium Membership, may respond to the individual threads on that Forum.

The Continuing Committee operates under our Bylaws. According to them, after the Period of Review is concluded, the general membership of the Continuing Committee will be able to vote on whether each member of the Board of Directors will retain their seats. These positions are the Executive Officer, Chief Financial Officer, Director of First Edition, Director of Second Edition, Director of Organized Play, Director of Communications and Director of Operations. Members are defined as anyone with a Premium Membership. If you volunteer for the Continuing Committee, you will be granted a one-month Premium Membership in thanks for your service. If you do not currently volunteer, you will need to purchase one (minimum of a one-month membership for $5) that is active at the time of the vote.

Members' questions for the Period of Review will be answered no later than January 24^th, to allow our membership to view the answers before the vote goes live. We need your help deciding on the format of the responses. I have been having trouble finding a host for live sessions for the last couple of years and have ended up reading the questions to the other Board Members in our broadcasts. To that end, I have posted a poll in the Period of Review board asking about whether we should continue with the broadcasts or simply have Directors answer in the threads. Let us know what you think!

If you want to host a session, and we've generally just had one the last couple of years, please consider that you will need:

• a computer that can use Zoom
• a good microphone and headset for the broadcast

We will be using an outside website (OpaVote) to conduct the vote. This will ensure both that each member gets only one vote and that those votes are confidential. Due to this use of an outside site, any member wishing to vote will also need to make sure that their email address on file with the Continuing Committee is current. Each email address will only get one vote, so if multiple members of a household are using the same email address, please change them so that they each have a unique one. To check on your email address, in the forum please go to User Control Panel ? Profile ? Account Settings.

Voting will take place from February 1^st at 12:00 am EST (i.e., server time) to February 8^th at 11:59 pm EST. This will ensure that members have time to review the Period of Review questions and answers before voting begins. Members will be asked if they wish to remove each Board member from their position. This question may seem odd, but we ask to remove based on the way the Bylaws are written. You will also be given a dedicated option to abstain from voting on a Board member if you don't feel you can make an informed vote.

If you have any questions about the Period of Review or are willing to host a session, please feel free to send me a PM.

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