The 2020 Period of Review is Under Way

by Maggie Geppert, Executive Officer

5th January 2021

The Period of Review is now under way. You may have already noticed that several threads have been posted to the Period of Review board to solicit questions for TrekCC volunteers. Please post any questions you have there and try to refrain from debating answers within the threads (yeah, I know; barn doors and horses). I want to keep them clean so that the Period of Review host(s) can easily assemble questions for the broadcast(s). We are also open to simply having Board member post answers to questions in their threads if members would prefer that method of communication.

The Period of Review broadcasts will happen no later than January 24^th, to allow our membership to view them before the vote goes live. They are not currently scheduled, as the forum threads have just gone live and there are no questions as of the writing of this article.

If you want to host a session, please consider that you will need:

• A computer that can use Zoom
• have a good microphone and headset for the broadcast

The Continuing Committee operates under Version 1.1.3 of our Bylaws. According to the Bylaws, after the Period of Review Broadcasts are over, the general membership of the Continuing Committee will be able to vote on whether each member of the Board of Directors will retain their seats. These positions will be the Executive Officer, Chief Financial Officer, Director of First Edition, Director of Second Edition, Director of Organized Play, Director of Communications and Director of Operations. Members are defined as anyone with a Premium Membership. If you volunteer for the Continuing Committee, you will be granted a one-month Premium Membership in thanks for your service. If you do not currently volunteer, you will need to purchase one (minimum of a one-month membership for $5) that is active at the time of the vote.

We will be using an outside website (OpaVote) to conduct the vote. This will ensure both that each member gets only one vote and that those votes are confidential. Due to this use of an outside site, any member wishing to vote will also need to make sure that their email address on file with the Continuing Committee is current. Each email address will only get one vote, so if multiple members of a household are using the same email address, please change them so that they each have a unique one. To check on your email address, in the forum please go to User Control Panel → Profile → Account Settings.

Voting will take place from February 1^st at 12:00 am EST (i.e. server time) to February 8^th at 11:59 pm EST. This will ensure that members have time to view the Period of Review broadcasts before voting begins. Members will be asked if they wish to remove each Board member from their position. This question may seem odd, but we ask to remove based on the way the Bylaws are written. You will also be given a dedicated option to abstain from voting on a Board member if you don’t feel you can make an informed vote.

If you have any questions about the Period of Review, please feel free to send me a PM.

Discuss this article in this thread.