This thread contains the information and instructions required to apply to host a Regional event in the 2015 Regional Season. Regional events are the first step on the Road to Worlds, and are held all across the world; events can be held by any play group, and can be held for First Edition, Second Edition, and Tribbles. However, this process (and thus a separate application) must be completed for each different Regional event you wish to host.
Applications open from the 2nd of February 2015, and will remain open until 11:59PM (in your region) on SUNDAY the 22nd of FEBRUARY 2015. Late applications may be considered at the discretion of the Department of Organized Play.
Before you begin the application process, you will need the following information for each Regional event for which you wish to apply:
Your contact information
As the event organizer, we need to be able to contact you in order to support your Regional events(s). We will need your full name, your trekcc.org forum name, your email address, your phone number, and your current mailing address.
If you are not judging this event, you need to provide the contact information for your event's judge. (If you are judging your own event, you don't need to submit your information again.) We will need his or her full name, trekcc.org forum name, email address and phone number.
We will need the information about the venue that will host your Regional event. Please provide the venue name and street address; if possible, please also provide the venue's phone number and email address.
You will need to select the edition and format of your Regional event; any sanctioned format listed in section 4 of the Organized Play Guide can be selected. Event formats can be Constructed, Draft, or Sealed. Card Pools can be Academy (2E), Block (1E), Complete, Limited, Traditional, or Virtual. First Edition Rules options are Official (OTF), Open, Revised, Warp Speed, or X-List. Second Edition Rules options are Slipstream or Standard. Tribbles have only one Rules option, Standard. If you are planning to run a Draft or Sealed event, you must provide details about product provided/used and anticipated cost for participants.
In addition to your first choice date and time (between 28 March 2015 and 28 June 2015 inclusive), you must provide at least one alternate date and time. The earlier you apply, the better chance you will get your preferred date.
Once you've gathered the required information, you should complete the following steps in order to submit your application to host one or more Regional events:
1. Submit your application fee.
All Regional applications are subject to a one-time, fully refundable, $25 (US) application fee; these application fees can be submitted via The Promenade. Once application fee payment is completed, locate your requisition number (from "My Requisitions") and write it down - you will need to include it in your application.
While you are in the Promenade, make sure that your shipping address is current and correct.
2. Determine your contact.
Depending on where in the world you are located, you will need to submit your application to one of three (3) different people. Each Continental Coordinator will be processing applications for their own spheres of influence, as follows:
Australia: Steve Hartmann (chompers)
Europe: Thomas Schneider (thsch)
North America: Michael Van Breemen (The Ninja Scot)
All Other Countries/Regions should submit applications to the Director of Organized Play, Matthyas Kiraly (stoovie)
3. Submit your application.
Once you have collected all the required information, submitted your application fee and obtained your requisition number, send your application via PM to the correct contact. You may copy the following text into your application:
2015 Regional ApplicationWhat happens next?
Application fee requisition #:
Organizer's Trekcc.org Forum Name:
Organizer's Email Address:
Organizer's Mailing Address:
(Judge's information required only if different from organizer's above.)
Judge's Trekcc.org Forum Name:
Judge's Email Address:
Venue's Street Address:
Venue's Email Address:
First Choice Event Date/Time:
Alternate Event Date/Time:
Once your application has been submitted to the Department of Organized Play, you will receive a message confirming receipt of your application and application fee. At this point, you are done with the application process. (Don't forget to submit a separate application for each event you wish to host.)
Applicants will be notified of the status of their applications on or before 21 February 2015. If accepted, the applicants will be provided additional instructions including details on how to list their events in the tournament system and instructions for obtaining their regional kits. Regional kits are available for a small fee and can only be ordered after the applications are accepted. In the event that an application can not be accepted, the application fees will be fully refunded.
If you have any questions about this process or these instructions, please PM your Continental Coordinator. Good luck and have fun planning your events!
Wedge772 wrote:It should never be the role of the CC to stand in the way of the community actually playing and enjoying this game. The day that happens is the day that the CC loses its very reason for existing.